Documented current workflow
Who does what, with which software, in which order – clearly presented, also for new employees.
Process analysis: understand first, then automate.
Before anything is automated, it has to be clear how the work actually flows today. A process analysis makes workflows, systems and data flows visible – and shows where automation pays off and where it does not.
When a process analysis makes sense.
- Many small tasks add up to noticeable time – but nobody knows exactly where.
- Information is copied back and forth between software, emails and spreadsheets.
- Workflows depend on individual people and stall during holidays or sick leave.
- You want to automate but do not know where to start.
What you have after the analysis.
Bottlenecks and media breaks
The points where data is retyped, searched for or maintained twice – and what that means day to day.
Prioritized list of measures
Each measure with an effort estimate, expected benefit and dependencies on other measures.
Implementation recommendation
Which tools fit – existing software, n8n or a custom tool – and where you should start.
How the collaboration works.
Manageable stages with clear results – after each step, you decide how to proceed.
Free initial consultation
You describe where things get stuck. Together, the scope of the analysis is defined.
Mapping
Conversations with the people involved and a look at real cases – not just the org chart.
Evaluation
Bottlenecks, media breaks and automation potential are assessed and prioritized.
Results review
You receive the results and decide which measures to implement.
Good to know.
What is the difference between process optimization and process automation?
Process optimization improves the workflow itself: unnecessary steps disappear and responsibilities become clear. Process automation lets software take over individual steps. Usually both make sense, in that order – automating a cumbersome workflow just gives you a fast cumbersome workflow.
How long does a process analysis take?
That depends on the number of workflows and people involved. The scope is defined in the initial consultation, so you know in advance what will be examined.
How much time does our team need to set aside?
Mainly for conversations with the people involved and for showing real cases. The effort is agreed in the initial consultation and kept as low as possible.
Which task costs your team the most time today?
Briefly describe what it is about. You will get an honest assessment of whether and how automation pays off. The initial consultation is free and without obligation.
Prefer email? kontakt@varchari.com